How to Write a Resignation Letter: A Simple Step by Step Guide

You’ve decided that it’s time to quit your job. Maybe you’ve accepted a better position elsewhere, or perhaps you’re leaving to escape a toxic work environment.

Your resignation letter should be courteous and professional.

How to Write a Resignation Letter In 7 Easy Step

There is no need to beat around the bush, state your intention to resign clearly and directly.

Start by clearly stating your intention to resign


Give notice for your last day

Give a specific date for your last day of work so your employer has time to plan for your departure and find a replacement.


Doing so can help you maintain a positive relationship with your former employer, which is beneficial if you need to use them as a reference.

Decide whether or not you’ll include the reason you are resigning


Offering to train or provide training materials for your replacement will help make the transition period easier for everyone involved.

Offer your assistance


Say thank you

Even if you are not happy with your current situation, remember to be grateful for your opportunities. Thank your employer for their time, and wish them continued success in the future.


Include a way they can contact you, such as your email address or phone number if they need to reach you about any outstanding items.

Add your contact information


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