Simple Step by Step Guide: How to Write a Resignation Letter

You’ve decided that it’s time to quit your job. Maybe you’ve accepted a better position elsewhere, or perhaps you’re leaving to escape a toxic work environment.

Deciding whether or not to resign can be difficult. Once you are sure, the following tips will help ensure you leave on good terms.

There is no need to beat around the bush, state your intention to resign clearly and directly. Don’t use vague language or bury the point of your letter.

Start by clearly stating your intention to resign

01.

Give a specific date for your last day of work so your employer has time to plan for your departure and find a replacement.

Give notice for your last day

02.

Doing so can help you maintain a positive relationship with your former employer, which is beneficial if you need to use them as a reference.

Decide whether or not you’ll include the reason you are resigning

03.

Offering to train or provide training materials for your replacement will help make the transition period easier for everyone involved.

Offer your assistance

04.

Even if you are not happy with your current situation, remember to be grateful for your opportunities. Thank your employer for their time, and wish them continued success in the future. 

Say thank you

05.

Include a way they can contact you, such as your email address or phone number if they need to reach you about any outstanding items.

Add your contact information

06.

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